Approve Group Members Automatically

Make sure that you have already followed this tutorial: How to Install and Setup Group Collector.

Group Collector Auto Approve Feature allows you to Approve New Group Members based on specific criteria automatically. This feature is entirely optional. Auto Approval works by opening a new tab after a couple of minutes that you can set in the Group Collector Dashboard. Tabs are only open if your chrome browser is open.

Group Collector will send auto Approved Member answers to the Google Sheet and your selected email marketing software or CRM.

You can set up the Auto Approve feature to only approve new members that meet your criteria. To enable Group Member Auto Approval, Click on the Edit Button in the Auto Approve Column for your group.

You can enable/disable auto approve and configure all the options available on the Auto Approve Settings Page. Here's a quick description of all the Auto Approve Settings.

1. Enable Auto Approve for Group Collector Community Group

You can click on the toggle button to enable/disable auto-approval for your group. If you enable it, the Group Collector will open new tabs after certain intervals to auto-approve members. If you disable it, the group collector will stop opening new tabs. You can continue to approve members manually.

2. Facebook Group URL with Filters Applied

You can enter the Facebook Group Member Requests URL with the filters applied to only approve members that meet your specific criteria. These are all the filters currently available on Facebook.

After applying filters, copy the URL and paste it in the Facebook Group URL Field. Group Collector will only approve members that match the criteria.

3. Automatically Focus On Tab

If you have more than 17 pending member requests, Auto Approve will not work unless you manually click on the tab. If you enable this option, Group Collector would automatically focus on the tab and make it active. This could be disruptive to your work as it would change the tabs automatically.

4. Email must be entered in any of the Questions

You can enable this option to ensure that members are only auto-approved when one of their answers contains an email. Group Collector automatically detects if one of the member answers contains a valid email.

5. Auto Approve New Members After Every (minutes)

You can enter the interval in minutes, after which the group collector would open a new tab to approve members. This interval will start once you open your chrome. You can enter any value between 15 and 2880.

If you enter 15, the group collector will open a new tab after 15 minutes have passed since you opened chrome. It would also continue to open a new tab after every 15 minutes to auto-approve members.

6. Minimum Number of Questions Answered

You can enter the minimum number of questions answered for a member to be approved automatically. You can enter any value between and including 0 and 3.

7. Joined Facebook before at least (months)

Enter the minimum number of months that must have passed after the user joined FB to be auto-approved. Facebook generally shows the date in formats like a year ago, 39 weeks ago, 7 years ago, etc. So, it is not 100% accurate.

8. City where User should be located

Enter the city name to only approve members that live in that city. Group Collector finds member city from the location that FB shows in member request details.

9. Minimum Number of friends already in the group

Enter the minimum number of friends that the requested member must have already in the group.

10. Minimum Number of mutual friends with me

Enter the minimum number of mutual friends you must have in common with the requested member.

11. Minimum Number of groups in common with me

Enter the minimum number of groups you must have in common with the requested member.

12. Group Password

Enter the Group Password to only approve members if this value exactly matches one of the answers. You can use this feature for private FB Groups. You can send the group password to your members, and they would only be auto-approved if one of their answers exactly matches with the Group Password.

13. Preapproved Members

If you are running a private Facebook group only for your users and already have their emails, you can use the Preapproved members feature. It would allow you to auto-approve members whose email already exists in the list.
The first thing you need to do is to make sure that the Google Sheet is connected to your group in group collector.
Next, you have to add all your member emails in a google sheet column. Your Google Sheet Column must contain all the Emails of Preapproved Members. You have to make sure that this google sheet exists in the same google account where your group's google sheet exists.

Now, enter the google sheet id, tab name, and the column name where member emails exist. All three values must be separated by a comma. Once you Update Auto Approve Settings, Group Collector would create a new hidden tab in your google sheet with the name group_collector_process. You shouldn't remove this tab; otherwise, auto-approve would stop working. You can find the Google Sheet Id from the Google Sheet URL. Your google sheet URL would look like this:

In the above case, google sheet id is GOOGLE_SHEET_ID

You can find the tab name in the bottom left of your google sheet. Enter the exact tab name where member emails exist. Column Name is the capital alphabet shown at the top of each column starting from A and goes all the way to Z. You can see the Google Sheet Id, Tab Name, and the Column Name in the image below.

Now Click on the Update Auto Approve Settings button to update your settings. If you configured everything correctly, you would see the notification Auto Approve Settings Updated Successfully.

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